Wyoming Arts Council

Final Report Requirements

What is a Final Report?

Everyone who receives funding from the Wyoming Arts Council is required to complete a Final Report after the project is over.  The grant application told us what you thought would happen, and the Final Report tells us what actually did happen.   This information is used to report to the Legislature and the National Endowment for the Arts.  All documentation for your project, including receipts, should be retained by your organization for at least three years in case your grant is audited.   Call the WAC at 307-777-7742 if you have questions about your Final Report.


FY 2017 Final Reports for projects taking place 7/1/16 – 6/30/17  Expand

  • All FY 2017 Final Reports are due 60 days after the Project End Date.
  • Deadlines will be strictly enforced because staff must approve all Final Reports and submit our Final Report to the National Endowment for the Arts before we can no longer access the GO! grants system in the near future.
  • Applicants who have late Final Reports will not receive any WAC grant payments or be awarded future grants until the delinquent Final Report has been submitted.
  • To access FY 2017 Final Reports:
    • Click on the FY17 GRANTS tab.
    • Click on CLICK HERE TO SUBMIT YOUR FISCAL YEAR 2017 FINAL REPORT      OR
    • Scroll down the far left margin on the screen and click on:
      • FISCAL YEAR 17 GRANTS AND FINAL REPORTS.
      • Click on the CHOOSE A GRANT drop down menu and select the appropriate grant category you applied in.
    • You will be redirected to the GO! grants system so enable you to sign in and complete the Final Report.
    • You can also go directly to the GO! grants system by using this URL:  https://wyoming.culturegrants.org/
    • Sign in to the GO! grants system.
      • Forgot your password?  Click on the “forgot password” link so the system can email the original User with instructions on how to reset their password.
      • Forgot the email address you registered with?  Contact the WAC so we can provide you with this information.
    • Your DASHBOARD screen will appear, with the MY DATA tab highlighted.
    • The FY 17 Final Report link will appear directly underneath the FY 17 Application you submitted and will indicate that it is IN PROGRESS.  Click on this link to complete and submit the Final Report.
      • To print a copy of your completed Final Report, go to the far right side of the line where your Final Report link appears and click on the printer icon.
    • The User who submitted the original grant application is responsible for submitting the Final Report after the project is over.
      • If this User is no longer working with the applicant organization, then another representative will need to:
        • Sign in with the original user’s email and password.
          • Don’t know the previous User’s password?  Click on the “forgot password” link so the system can email the original User with instructions on how to reset their password.  NOTE:  You will need to have access to to the original User’s email or will need to contact them and ask them to forward you the email when they receive it.
          • Don’t know the previous User’s email address that they registered with?  Contact the WAC so we can provide you with this information.
        • Go up to the MY ACCOUNT icon that looks like a head/shoulders
          • Click on the icon to update the User name and email address, to enable you to complete the Final Report.
        • Return back to the DASHBOARD with the MY DATA tab highlighted to complete the Final Report.
        • You can complete your Final Report all at once or work on it at several different times.
        • The Final Report Signature Form is no longer required.   Users must now certify in the Final Report that all facts and figures they provided are correct.  A second representative from the applicant organization (or the Fiscal Sponsor, if used), must also review/verify that everything presented in the Final Report is correct.
        • Following is the information you will need to compile to enable you to complete your Final Report:
          • Project Description
          • Impact
          • Evaluation
          • State and Local Officials Response
          • How was the WAC/NEA acknowledged
          • Additional Resources and Support Needed
          • Applicant Comments
          • Photographs
          • Youth Engaged in the project
          • Adults Engaged in the project
          • Artists Directly involved in the project
          • Population Benefited by Age
          • Population Benefited by Race/Ethnicity
          • Population Benefited by Distinct Groups
          • Distinct Groups Benefited
          • Accessibility & Inclusion
          • Actual Total Cash Expenses
          • Actual Cash Income Provided by Applicant
          • Grant Amount Spent
          • Actual Total Cash Income (which must be equal to or more than the Actual Cash Expenses figure)
          • Actual In Kind (donations)
          • Project Activity location information
          •  WAC staff should be notified about any major changes to your project in writing as soon as they occur.
          • If additional information is needed, or staff has any questions on your Final Report, they will contact you or return your Final Report electronically for revisions.
          • After your Final Report has been read and approved, you will receive notification via email from the WAC.


FY 2018 Final Reports for projects taking place 7/1/17 – 6/30/18  Expand

  • All FY 2018 Final Reports are due 60 days after the Project End Date.
    • Final Reports are released to the grant seeker on the Project End Date.
    • If the grant seeker wants to begin work on the Final Report before the Project End Date, contact the WAC so we can release the Final Report early.
    • If extenuating circumstances prevent you from submitting your Final Report by the Project End Date, the grant seeker should contact the WAC to request an extension.
    • Applicants who have late Final Reports will not receive any WAC grant payments or be awarded future grants until the delinquent Final Report has been submitted.
  • To access FY18 Final Reports
      • Click on the FY18 GRANTS tab.
      • Scroll down the far left margin on the screen and click on FISCAL YEAR 2018 GRANTS AND FINAL REPORTS.
      • Click on the CHOOSE A GRANT drop down menu and  select the appropriate grant category you applied in.
      • You will be redirected to the CyberGrants e-grant system, so enable you to sign in to complete the Final Report.
        • Forgot your password or the email address that you registered with?   Contact the WAC and we can provide you with this information.
      • After you have logged in, your Welcome Page will appear.
      • Scroll down to the Impact Reports Requiring Action section
        • Click on the link to begin working on your Final Report.
        • Remember to SAVE and PROCEED at the bottom of each page so you don’t lose any information.
        • You can complete your Final Report all at once or work on it at several different times.
        • The grant seeker must certify in the Final Report that all facts and figures they provided are correct.  A second representative from the applicant organization (or the Fiscal Sponsor, if used), must also review/verify that everything presented in the Final Report is correct.
      • After you have completed the final page of your Final Report, i.e. CERTIFICATION PAGE, a new screen will appear with your completed Final Report.
        • If you missed filling out any required fields, you will receive an error message directing you back to that field.
          • Fill n the missing information and save it.
          • Once you have filled in all missing fields, click back on the CERTIFICATION PAGE tab at the top of the page to enable you to get back to the final submit screen again.
      • We highly recommend that you print a copy of your complete Final Report from this screen before you submit it.
      • After you submit your Final Report you will receive a confirmation email within 24 hours.
        • If you do not receive this auto email, check your SPAM folder to see if it is there.
        • If the auto email is not in your SPAM folder, contact the WAC to make sure your Final Report was successfully submitted.
  • The grant seeker who submitted the original application will complete and submit the Final Report.
    • If the grant seeker who submitted the original application is no longer working with the applicant organization, someone else from the organization must do the following:
      • Sign in/register as a grant seeker (if they are already registered in this e-granting system, they can skip this step).
      • Contact the WAC, so we can re-release the Final Report to the new grant seeker to complete.
  • Following is the information you will need to compile to enable you to complete your Final Report:
    • Project Description
    • Impact
    • Evaluation
    • State and Local Officials Response
    • How was the WAC/NEA acknowledged
    • Additional Resources and Support Needed
    • Applicant Comments
    • Photographs
    • Youth Engaged in the project
    • Adults Engaged in the project
    • Artists Directly involved in the project
    • Population Benefited by Age
    • Population Benefited by Race/Ethnicity
    • Population Benefited by Distinct Groups
    • Distinct Groups Benefited
    • Accessibility & Inclusion
    • Actual Total Cash Expenses
    • Actual Cash Income Provided by Applicant
    • Grant Amount Spent
    • Actual Total Cash Income (which must be equal to or more than the Actual Cash Expenses figure)
    • Actual In Kind (donations)
    • Project Activity location information
    •  WAC staff should be notified about any major changes to your project in writing as soon as they occur.
    • If additional information is needed, or staff has any questions on your Final Report, they will contact you or return your Final Report electronically for revisions.
    • After your Final Report has been read and approved, you will receive notification via email from the WAC.

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