APPLY TO BECOME A WAC ROSTER ARTIST!
The 2014-2015 WAC Artist Roster Application was available in CaFE from 10/1/13 – 12/1/13, and is now closed until October 1, 2014 when we will begin accepting applications for the 2015-2016 Roster. See detailed information about applying to become a roster artist below.
The 2013-2014 WAC Artist Roster features 82 of Wyoming’s literary, visual and performing artists, who are selected through a rigorous panel process that rates applicants on artistic professionalism, presentation, expression and subject matter. Each year, a new group of artists joins returning artists to represent a wide variety of art forms, cultural and ethnic programs and presentation styles. The roster gives a WAC “stamp of approval” to accomplished Wyoming artists, and serves as a resource for communities seeking talented artists for festivals, performances, workshops and programs. Artists Across Wyoming grants require that you hire a roster artist, but roster artists can also be used for all other WAC grant categories.
The Roster is available online at www.wyomingartscouncil.org and is also available in printed form by contacting the WAC.
How do I Choose a Roster Artist?
- Browse through the Roster directory to find an artist that meets your needs. Descriptive paragraphs provide information about each artist.
- Contact the artist you are interested in to discuss the project.
- Contact the WAC for additional information about the artist, or if you wish to contact their references.
After You Choose a Roster Artist, you should
- Finalize all details of the project or residency with the artist well before the project start date (exact dates, daily schedule, housing, where the artist will work, number of participants, costs, materials, etc.) .
- Negotiate the fee that the artist will charge for the project, and when the artist expects to receive payment.
- Sign a contract with the artist that outlines what you are hiring them to do. Both of you should keep a signed copy of the contract for your records.
- Contact the artist a week before the project start date to make sure they don’t have any last minute questions or needs.
- Decide what method of evaluation you will be using to determine the strengths and weaknesses of the project.
- Assist the artist with any set up arrangements the day of the project.
After the Project is over
- Contact the artist to discuss how the project went.
- Pay all of the expenses associated with the project, including the artist fee. If part of your project was funded with WAC grant funds, these funds will be paid directly to the grantee (or their fiscal sponsor, if used) within 30 days after the WAC receives the signed Subgrantee Award Agreement back to process.
- If you received WAC grant funds to help pay for this project, you will need to complete a final report within 60 days after the project end date.
Attention Current WAC Roster Artists!
- All current roster artists must re-apply every five years on their anniversary date.
- Current Roster artists who do not re-apply at the end of their five year period will be removed from the roster on July 1st of the new fiscal year.
- If you were approved to be on the Roster for Fiscal Year 2011 (7/1/10-6/30/11), you will need to re-apply for the Fiscal Year 2015 Roster (7/1/14-6/30/15) during the application period of October 1 – December 1, 2013. Upon re-approval for FY 2015, you would begin the next five-year cycle, and would need to re-apply fir FY 2019 (add five years to the year you applied in).
- Here is the current Artist Reapply List.
- Current roster artists can click here for Helpful hints for WAC Roster Artists 9 4 13 on how they can better promote themselves.
How do I Apply to be on the Artist Roster?
The WAC accepts applications for the Roster once a year, from October 1st to December 1st. We use CaFE (Call for Entry), a program of the Western States Arts Federation, for our Roster application. If is free to use and they also provide access to many nation-wide call for entries that you may also apply for.
- Go to CaFE at http://www.callforentry.org .
- Click on HOW TO APPLY for general information about CaFE, how to create your Profile, upload your work samples to your Portfolio and how to select the call for the correct application.
- Click on MY PROFILE to register. You do not need an INVITATIONAL CALL PASSCODE.
- Click on MY PORTFOLIO to upload all of your work samples to your CaFE Portfolio. This is your pool of work samples that you will select from for the various calls you apply for in CaFE.
- Click on CaFE HELP if you run into any issues creating your Profile or uploading your work samples to your Portfolio. This link provides Topics and Frequently Asked Questions. If you are still having problems, click on the CONTACTING US link for CaFE HELP where you can email them at: email@example.com and a tech will get back with you.
- 10/1-12/1/2013 – Log into CaFE and click on APPLY TO CALLS. Type in Cheyenne in the CITY and click on GO. The Call for “Wyoming Arts Council Artist Roster 2014” appears.
- Click on VIEW MORE INFO to take a look at a Roster application OR click on APPLY TO THIS CALL to actually begin the application process.
- Upload the appropriate work samples from your CaFE Portfolio into your Roster application.
- Complete the application and submit it.
- Contact the WAC on (307) 777-7742 if you have any application related questions. We are available to help Monday – Friday, 8:00 am – 5:00 pm.
- Click on MY CAFE ENTRIES to see all the entries you have applied for in CaFE.
- Application deadline is December 1st. Since this falls on a weekend in 2013, we recommend that you submit your application by 11/29/13 in case you encounter any problems that need to be resolved prior to 12/1/13.
Who can apply?
- Artists and arts groups in the literary, performing and visual arts. Folk artists may apply in any of these categories.
- Click here for Q & A’s on why you should Apply for the WAC Artist Roster 9 4 13 .
General Roster Application Information
- The Wyoming Arts Council Artist Roster is a juried list of Wyoming artists interested in working with Wyoming schools and organizations.
- Artists of all kinds are welcome to apply.
- The process is competitive, based on the artistic merit and quality of programming.
- Roster cycle is for Fiscal Year 2015, which is July 1, 2014–June 30, 2015.
- Accepted artists may be carried forward up to 5 years.
- WAC Artist Roster seeks to value artistic excellence through the artists selected for the roster, and to engage the public as patrons and advocates for the arts. Roster artists not only represent artistic excellence, but also become ambassadors for the WAC, and are a form of dynamic public art.
- Libraries, art centers, museums, organizations, schools, festival presenters, among many others who sponsor arts events, can write grants to use the talents of these roster artists to enhance their public activities and programs for Wyoming residents, or to be able to further educate, entertain or inform through the many cultural and artistic forms offered by our roster artists.
- The WAC endorses skilled Wyoming artists, and gives a WAC “stamp of approval” to accomplished artists and serves as a resource to Wyoming communities seeking talented artists for festivals, performances, workshops, and programs.
- A roster directory is printed annually, distributed statewide, and posted online on the WAC web page at http://www.wyomingartscouncil.org.
- Groups should create their own profile under the group name, and check “team.” Please do not use the profile of an individual to apply for a group.
- New artists are added to the roster each year.
- Roster artists are selected through a rigorous panel process that rates applicants on artistic criteria such as artistic professionalism, presentation, expression and subject matter.
- New artists accepted onto the roster join returning artists to represent a wide range of art forms, cultural and ethnic programs and presentation styles.
- Once accepted onto the roster, artists are carried forward for five years, unless they no longer wish to continue on the roster or move out of state. After 5 years, roster artists are asked to reapply.
- The WAC encourages artists of all abilities to apply.
- WAC’s services and programs are open and accessible to people of all abilities.
- As advocates for full access, the WAC complies with local, state and federal laws and regulations concerning civil and human rights.
- WAC programs, grants and employment practices are free of discrimination based on race, gender, color, religion, national origin, disability or age.
- Artists of all abilities are encouraged to apply.
ELIGIBLE ART FORMS
- Artists in all disciplines are encouraged to apply, and should apply under the appropriate artistic discipline.
- Visual arts include painting, drawing, sculpture, photography, craft, graphic design, printmaking, installation and media.
- Literary arts include prose, poetry, theatrical scripts and screenplays.
- Performing arts include all components of music, theatre and dance.
- Folk and traditional arts include craft, music and dance stemming from a cultural group and passed on through word-of-mouth and by example, rather than formal or academic means.
- All work samples must be submitted through CaFE digitally, and should not be mailed or emailed to the WAC.
- Performances, presentations, recorded music, conducting a workshop or class, exhibit openings, etc., can be used for work samples.
- Samples of work should be current, no more than three years old.
- Work samples must be submitted for each discipline applied for.
- A professional recording should show both the performance and the audience. Audio and visual quality is important in presenting the artist favorably and visuals are critical to the judging process. Various camera angles help define the performance venue. Still photos of an event may be submitted if film is unavailable, but should show audience, venue, etc.
Literature artists should upload one file, which should a title page that includes the title of the work and year completed
–Prose: up to 25 typed double spaced pages
–Playwriting: up to 25 typed pages, single spaced per professional standards format
–Poetry: up to 10 pages, typed, single spaced, with no more than one (1) poem per page
Visual Artists should submit up to 6 digital images. This may be 6 works or 4 works and two detail images. If you are submitting an installation work, at least two installations must be depicted.
Performing Artists work samples must include audience response. Two to four performances, each showing a 3-5 minute segment to be reviewed.
• Composers: Two scores of recent compositions or two movements from a larger work, such as a symphony or opera, each in a musical manuscript. Additional, a recording of each piece must be uploaded
• Designers: Up to six (6) digital images of no more than three (3) productions. These may include schematics. Use the description field to provide name of play, opera or other event, date the design was completed, and location of performance.
• Choreographers/theatrical directors: Upload two choreographed dance compositions or plays directed by the applicants, each showing a 5 minute section to be reviewed.
- A WAC Roster Artist must live in Wyoming as their permanent residence ten months out of the year. This does not include touring schedules or out-of-state residencies.
- A Wyoming roster artist making another state or country their permanent residence will be dropped from the roster.
- Non-roster artists and artists living outside Wyoming can be used in all WAC grant categories except Artists Across Wyoming.
- Applicants must be a Wyoming resident and 18 years of age or older.
- You will need to provide a brief statement (2000 character limit).
- Two recommendation letters are required for all applicants. Artists without video may submit up to four recommendation letters as listed below.
- Applicants who submit visual/audio work samples must also submit 2 recommendation letters that address the applicant’s presentation/programming.
- Visual and literary artists can demonstrate their ability to interact with an audience by submitting 2 reference letters that address the presentation/program with location and date; programming; audience/class size; survey comments, if available; etc.
- Contact information of the letter writer should be included, so the WAC may contact them if needed.
SAMPLE APPLICATION QUESTIONS
1. Describe two recent public/community activities you have conducted (performance, reading, exhibit, workshop, class, demonstration/presentation, artistic discussion, sudio/gallery tour/talk, etc.
2. Tell us how your education, training and particular artistic seneibility will inform your presentations.
3. In one sentence, describe what you do as an artist (i.e. I am a Shakespearean actor).
4. Tell us what you plan to do in the way of workshops, classes, presentations, demonstrations, lectures, performances or other arts presentations.
5. If selected, you will be listed on the WAC Artist Roster. Please write a brief paragraph that describes what you will offer as a Roster artist. BE BRIEF! Two hundred (200) words or less. We reserve the right to edit this information. We strongly recommend reviewing the current Roster for examples.
6. Attach an artist resume (2 page limit).
WHAT HAPPENS AFTER I APPLY?
- WAC staff review all applications for completeness in December.
- Qualified applications are reviewed by a peer panel in January.
- Peer panel provides their recommendations to the WAC Board for final approval in February.
- All applicants are notified in March if the Board approved them to be on the roster.
- Staff begin work on the artist roster info that will appear on the WAC web page for the next fiscal year.
- Prior to July 1st, all roster information will appear on WAC web site.
- July 1st – new roster artists can be hired by 501c3 non profits and government organizations for Artists Across Wyoming grants, as well as for the other WAC grant programs.
Wyoming Arts Council roster and grants are supported by funds from the National Endowment for the Arts and the Wyoming State Legislature
Contact the WAC Grants Manager at (307) 777-7743.