Who Can Apply
Eligibility and Funding Requirements For Organizations
Applicant organizations must either be a 501(c) non-profit organization or a government agency to be eligible to receive Wyoming Arts Council funding. If your organization does not meet these eligibility requirements, you may still be able to apply using a Fiscal Sponsor (see “Using a Fiscal Sponsor to Apply” information below).
501(c)3 non-profit organizations
The Internal Revenue Service determines who meets the criteria of being a 501(c)3 non-profit organization.
- Churches that meet the Internal Revenue Service requirements of IRC section 501(c)(3) are considered tax exempt if they meet the five requirements listed in the IRS Tax Guide for Churches and Other Religious Organizations. Click here for the Tax Guide.
Includes tribal government, municipal, county, state and federal government, higher education and school districts.
- Tribal Government – Each Tribe may receive one Community Support Grant per year, per department.
- City and County Government – Each entity may receive one Community Support Grant per year.
- State Government – Each entity within each department may receive one Community Support Grant per year.
- School Districts – Each District may receive one Community Support Grant per year.
- University of Wyoming and Wyoming Community Colleges: Each department at these educational institutions may apply for a grant. Proposed projects must serve a broad audience, be artistically excellent, incorporate outreach, and are not designed to primarily serve only the student population.
- Applicants must be a Wyoming or bordering state organization who primarily serve the citizens of Wyoming.
- Applicants must be in compliance with all applicable Wyoming state laws.
THINGS YOU’LL NEED TO DO BEFORE YOU START A GRANT APPLICATION
- If this is the first time your organization, or you as an individual artist, have applied for an Arts Council grant, you will need to go to the the Log In screen and click on “First Time User?” to get registered as a Grant Seeker.
- If an organizations Federal Employer Identification Number (FEIN) is entered and that organization already exists in our e-granting system, that organizations name will appear and you should select it, instead of creating a new organization record. You should only create a new organization record if the e-grant system cannot pull up an existing record for the FEIN that you entered.
- View the video about signing up as a new user here.
- Simply enter your email address and password, and your Welcome Page will appear.
Already Registered as a User but You Want to Apply on Behalf of a Different Organization?
- If you wish to apply on behalf of a second, different organization, Log-In normally and go to your Welcome Page, where there is an option to associate yourself with a different organization. Contact the Arts Council if you encounter any problems getting registered for the second organization.
- You should never change the information already in the e-grant system for your original organization, to make it reflect the information for the second organization you want to work with.
I'm a Grant Seeker for an Organization, but now I want to apply as an Individual Artist?
- You will need to register as a new Grant Seeker with a different email address.
- If your organization does not meet WAC eligibility requirements and you are using a Fiscal Sponsor to apply, call the Arts Council at (307) 777-7742 to request an Invitation Code, which will allow you to by-pass the eligibility requirements to start a new application.
The Grant Seeker who applied for the original grant is no longer with the organization
- Contact the Arts Council so we can update the Grant Seeker information in the application and Final Report.
- If the organization does not have another registered Grant Seeker, a new Grant Seeker will need to click “First Time User?” on the Welcome Page and get registered.
Secretary of State Requirements
All 501c3 non-profit organizations must be registered to do business in Wyoming with the Wyoming Secretary of State’s
(SOS) office, and be in good standing and in compliance with the laws of the State. This requirement does not apply to government organizations or individual artists.
- The Applicant Organization (or if they are using a 501c3 non-profit for their Fiscal Sponsor), must confirm their status is current with the Secretary of State’s office by going to the Filing Search page. If their status is not current, they should contact the SOS immediately to bring their status into compliance, and then notify us by calling (307) 777-7742.
◦ Type in the Applicant Organization or Fiscal Sponsor’s legal name on the Filing Search page. Note that the name listed in the Secretary of State’s database should be identical to the way it appears in our e-granting system.
◦ After the organizations’ name appears, click on the name to be taken to the “Detail” page.
◦ A PDF document of the “Detail” page is automatically created.
‣ Click on the PDF icon that appears in the upper right hand corner of the screen next to the Print option.
‣ A new window appears at the bottom of the screen, where you will select the “Save as” option from the drop down menu.
‣ Save a copy of the PDF document to your desktop, so you can upload it to your grant application.
All organizations are required by the National Endowment for the Arts to provide us with a unique entity identifier, which is currently a Duns & Bradstreet number, or DUNS#. This # is used for applying for, and obtaining, Federal funds. This requirement does not apply to Individual Artists.
- Grants can only be awarded to organizations who have a valid DUNS#.
◦ If you are using a Fiscal Sponsor to apply, then the Fiscal Sponsor must have a DUNS #.
◦ If an organization who is using a Fiscal Sponsor to apply does not have a DUNS #, they should enter 123456789 for their DUNS #, and then enter the Fiscal Sponsor’s DUNS # on the Fiscal Sponsor page of the application.
- This meets the requirements of the Federal Funding Accountability and Transparency Act (FFATA).
- Grant applications can be submitted without a DUNS #, but they cannot be awarded until a DUNS # is received, so provide us with your DUNS # as soon as possible.
How to apply for a DUNS #:
- It is free to obtain, and should reflect the organization’s legal name and current, physical address.
- It can take 30 days to receive your free DUNS #, but you can ask that it be expedited, if necessary.
- Click on this link to apply for your new DUNS#: Dun & Bradstreet website.
- You will need to have the following information to request a DUNS #: Organization Name, Address, Telephone #, Name of CEO or Organization Owner, Legal structure of the Organization, year the Organization started, Primary line of business and Total # of employees.
- Search for your organization. It will bring up all organizations that may be matches. Select the match, if it is there. If you don’t match with one of the organizations listed, then you scroll down and select option 2.
USING A FISCAL SPONSOR TO APPLY
If your organization does not meet our eligibility requirements, you can still apply for a grant if you can find an organization who does meet these requirements and is willing to serve as your Fiscal Sponsor.
Organizations who use a Fiscal Sponsor need to do the following:
- Determine who your Fiscal Sponsor will be before you begin the grant process.
- Contact us to obtain an Invitation Code before you start the grant process, so you can bypass the eligibility portion of the log- in process.
- The Fiscal Sponsor should provide you with:
◦ A signed, dated letter on their letterhead that states they are willing to serve as your Fiscal Sponsor, as well as a copy of their 501c3 letter from the Internal Revenue Service and/or evidence of government agency status. You will upload both documents to the Fiscal Sponsor page in the application.
◦ Basic information about them, i.e. legal name, address, phone, email, contact information, etc. so you can complete the Fiscal Sponsor page in the application.
- If grant funds are awarded, the Fiscal Sponsor should do the following:
- Immediately reissue a new check in the grant award amount to the Organization who applied for the grant, so they have the funds available to pay their project expenses.
- Provide one of the two required signatures on the Subgrantee Award Agreement (contract).
- Review the Final Report before the applicant organization submits it.
Eligibility and Funding Requirements for Individual Artists
As a recipient of a Wyoming Arts Council grant or fellowship award, you are subject to the conditions outlined below.
All applicants must:
- Be 18 years of age or older, and not be a student enrolled in a secondary school or in an undergraduate or graduate art-related degree program.
- Be a legal resident of Wyoming since July 1st of the previous fiscal year (July 1 – June 30) as well as the current fiscal year.
- Live in Wyoming for at least ten months of the year, beginning July 1 of the current fiscal year.
- Remain a Wyoming resident until June 30 of the current fiscal year.
- Be able to demonstrate their Wyoming residency status, if asked.
- Acknowledge that the Wyoming Arts Council is not liable for lost or damaged material submitted with their grant application.
- Agree to allow the Wyoming Arts Council to duplicate my material submitted with the grant application for purposes of the selection process.
- Review and comply with the requirements in the General Provisions by the Attorney General of the State ow Wyoming, which are provided in the Individual Award Contract.
- Credit their funding source: Any published materials, radio and TV announcements created by the awardee in recognition of this award must include the following credit: “Supported in part by an award from the Wyoming Arts Council, through funding from the National Endowment for the Arts and the Wyoming State Legislature.”
- Expend the funds based solely on the described projects and programs, and will file a Final Report within 60 days of the project’s completion.
- Furnish statistical and programmatic information, as requested in their Final Report, to us for projects such as financial surveys, audience statistics information, etc., and for purposes of documentation, analysis and compliance audit.
- Be subject to an audit, upon request. Complete records must be kept on file for three (3) years following receipt of your grant or award. Documentation must be kept on the source and nature of matching funds, in-kind contributions, and earned income.
- Pay all taxes and other such amounts required by federal, state and local law, including but not limited to federal personal income taxes, social security taxes and sales taxes.