Wyoming Arts Council

Wyoming Arts Council looking for an office support specialist

Featured News | March 10, 2015

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The Wyoming Arts Council is looking for an office support specialist. For details, click here: http://agency.governmentjobs.com/wyoming/default.cfm. To find the job posting: In the ‘Agency#-Div-Sec’ search box, click next to ‘024 – Cultural Resources – Arts Council (2)’. Scroll down and click on the ‘Apply Search’ button. Open positions are listed at the bottom of the screen.

Here’s an overview of the job position:

GENERAL DESCRIPTION:This position provides administrative and logistical support to the Wyoming Arts Council (WAC).ESSENTIAL FUNCTIONS: The listed functions are illustrative only and are not intended to describe every function which may be performed in the job level. Serve as public point of contact for WAC constituents, and direct general correspondence to the appropriate WAC staff. Manage calendar, schedule meetings, and draft correspondence for the WAC manager, and provide notes on action items for internal WAC meetings. Process and file payments with appropriate budget coding and follow established procedures for depositing funds for WAC programs. Maintain inventory of office supplies and equipment, and maintain working order and records of maintanence for office equipment. Develop and maintain WAC filing system and manage digital and hardcopy document retention schedules. Register constituents for WAC events and supervise volunteers. Oversight of office opening and closings, coordinate office coverage and maintain a clean and inviting atmosphere for guests and staff. Handle logistical details for WAC board meetings, reserving meeting space and hotel accomodations, technical needs, etc. Process travel aggrangements for board members and provide the logistical information. Handle all travel arrangements for WAC manager and provide assistance with travel arrangements to staff. Create and manage board meeting information folders, both in print and digitally. Attend board meetings and take minutes per state open meeting guidelines. Manage and maintain WAC database and online applications for WAC programs and services. Manage and/or assist as needed with tasks associated with WAC and the department’s programs and services.

QUALIFICATIONS:

KNOWLEDGE: Examples of Knowledge are intended to be cumulative for each progressively higher level of work. The omission of specific statements does not preclude management from assigning other knowledge. Knowledge and/or a combination of experience in office management. Ability to manage multiple tasks with competing deadlines. Knowledge and skills in the use of computers, software programs, and data management systems. Ability to travel as needed to board meetings and events. Skill in verbal and written communication; strong listening skills with ability to apply knowledge in service to constituents. Knowledge of records processing and maintenance procedures and systems. Knowledge in the preparation of complicated documents.

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