Founded in 1967, the Wyoming Arts Council (WAC) supports the arts in Wyoming by fostering and promoting the creation, access, education, diversity and excellence in the arts, and also provides resources for, and encourages partnerships between, the public, artists and arts organizations. WAC-funded projects allow the general public access to programs they might not otherwise be able to experience. Look at the variety of grant programs we offer to see if your upcoming arts projects might fit into one. WAC offices are open Monday-Friday, 8:00 a.m. – 5:00 p.m. (except for holidays), and you can call us at 307-777-7742. We are located on the second floor of the Barrett Building, which is the headquarters for the State Parks and Cultural Resources Department. Our mailing address is 2301 Central Avenue, Cheyenne, WY 82002.
HOW MANY WAC GRANTS CAN AN ORGANIZATION RECEIVE EACH FISCAL YEAR?
DRAFTS: Draft applications are reviewed by WAC staff, who will provide the grant seeker with an opportunity to make revisions if they feel the application is missing critical information and/or can be strengthened before it is sent to the panel for review. Revisions are made by either returning the application back to the grant seeker electronically to make the revisions and then resubmit the application, or it may be done over the phone, if revisions are minor. If staff feel the application is complete/in good shape and does not need to be revised, they will send it to the panel for review as submitted.
Once you submit a draft application, it becomes the final application.
Anytime grant applications are treated as a draft. If staff feel that the application is incomplete or revisions need to be made to strengthen it prior to panel review, they can return the application back to the grant seeker electronically to allow them to make the necessary revisions, if time allows.
*These deadlines are effective until all funds are expended
Applications must be submitted by the deadline specified for each program. The deadline date listed for each grant category is the minimum deadline, and applicants are encouraged to apply earlier whenever possible. Applying early may allow the grantee to receive their WAC funding before the project takes place, instead of after the project is over. All grants are applied for via our e-grant system (unless specifically noted otherwise) and must be submitted by midnight on the deadline date. No grants may be funded retroactively.
Projects should be completed by the end of the current fiscal year (June 30). Grants extending beyond the end of the current fiscal year (June 30) may be allowed if applicants contact the WAC prior to submitting their grant. Extending projects past the end of the current fiscal year may shorten the time frame that applicants will have to submit their Final Report.
January 15 Community Arts Partners Quarterly deadline
February 15 Arts Education Draft deadline
March 1 Arts Education Final deadline
March 1 Grants to Organization Draft deadline
March 15 Grants to Organization Final deadline
March 15 Operating Support Grants Deadline
April 15 Community Arts Partners Quarterly deadline
July 15 Community Arts Partners Quarterly deadline
October 15 Community Arts Partners Quarterly deadline
July 1-May 31 Anytime Grant Programs Deadlines vary
Changes will primarily deal with how grantees will report data for FY 2016.
Organizations will be reporting the populations they serve differently than in previous years. In addition, the WAC is now required to collect information about every venue where an arts activity takes place. We will start collecting the following information for FY 2016 grants:
GRANT AWARDED: If your grant is approved for funding, the Grant Seeker will receive an email to let them know.
AWARD FOLDER: Within two weeks of approval, the Grant Seeker will be mailed a large two pocket award folder of information from the WAC that includes the official award letter, two copies of the Subgrantee Award Agreement, attachments to the Subgrantee Award Agreement, and additional WAC information. You should notify the person who handles incoming mail for your organization to be watching for this folder to arrive. The grant seeker should thoroughly read the award letter, as it provides critical information about your grant award. If you do not receive this award packet within 15 working days from the time you receive the email, please contact the WAC Grants Manager at (307) 777-7743.
SUBGRANTEE AWARD AGREEMENT: Organizations must provide 2 different signatures on one of the Subgrantee Award Agreement forms that they receive in their award packet. One copy of the Agreement should be mailed back to the WAC as soon as possible, so your grant payment can be processed. Individuals will only provide one signature on their Agreement. Checks are usually processed on Monday and Thursday check runs. Keep the second copy of the Agreement for your records. WAC grant funds are paid directly to the grantee, who is then responsible for paying all of the project’s expenses.
IMPORTANT CHANGE ON HOW YOUR GRANT PAYMENT WILL BE PROCESSED AFTER 5/15/2015
All state payments are processed through the State Auditor’s Office (SAO) database. Before you can receive your first state payment, you have to complete paperwork to be added to the SAO’s database. Prior to 5/15/2015, you did this by filling out a Wolfs 109a form. If you needed to change how you were registered in the SAO database, i.e. an address change or a change to how you wanted to receive your payments, then you filled out a Wolfs 109b form.
The SAO has announced that it will no longer accept Wolfs 109a and Wolfs 109b forms after 5/15/15. In an effort to reduce Imposter Fraud, these forms are being replaced with a W-9 form and a Wyoming Vendor Manager form. All new vendors, as well as for existing vendors who wish to change their name, address, EIN#, Financial Institution information, or to add primary contact information, will need to complete the appropriate form(s). Primary Contact Information for all vendors will also be required for all new and existing vendor changes after 5/15/15.
These new forms will not be included in your grant award packet due to the fact that they may be updated frequently, and you need to ensure you are always using the most current form(s). All new vendors, as well as those who wish to make changes to how their information appears in the state database, should go to the State Auditor’s web page to access the most current form. The SAO’s website is: http://sao.wyo.gov/vendor-resources . They also have a link to Frequently Asked Questions about these new forms that you may find helpful.
WHAT FORMS NEED TO BE SUBMITTED?
If your organization is already registered in the SAO’s data base and you:
-Do not need to make any changes, you will not need to submit any forms.
-Need to change how your organization’s name, address or EIN# appears in the data base – You will need to complete a W9 and a WY Vendor Management Form.
-Need to change the method that you receive your state payments in (check or EFT):
Then you will need to complete the WY Vendor Management Form, and
If your organization has not received a payment from the State of Wyoming during the past two years:
REMEMBER – If you are a 501c3 non profit organization, you must also be registered to do business in Wyoming with the Secretary of State’s office. The name you register with them must be the same name that you have in the WAC e-granting system, because the names on all grant contracts must match the name in the Secretary of State’s data base. The overall goal is that the organization’s name will be identical in the IRS and SOS data bases, as well as in the WAC e-grant system.
It can take up to two weeks for the State Auditor to get your information input/changed, and this has to be done before your grant payment can be processed.
INVITE LEGISLATORS AND LOCAL CIVIC LEADERS TO ATTEND YOUR EVENT - The WAC encourages organizations to invite legislators and local civic leaders to all arts events. During the event, the organization should thank the officials for coming and remind them how important arts events are to the local community.
FEDERAL FUNDING REQUIREMENTS: The WAC receives both Federal and State funding. Your award letter will tell you if any of the WAC funding you will be receiving is being paid from Federal dollars (from the National Endowment for the Arts), as well as providing you with the CFDA # for those Federal funds. Organizations who receive federal funding from the WAC will be required to fill out an OMB Cicrular A-133 Audit Requirements form by February of the Fiscal Year following the grant award. Organizations who receive more than $500,000.00 in Federal funds will also be asked to provide the WAC with an audit and Notice of Findings.